A bit about the role …

The Project Manager is responsible for managing the delivery of projects on time and within budget while maintaining positive internal and client relationships. This position is a longterm contract and for the right fit, will convert to FTE (must be located on US East Coast for FTE). The position is 100% remote and the office is located in Philadelphia, PA for any on-site requirements.

What will you be doing …

– Oversee workstreams for large clinical/oncology client and upcoming congresses.

– Serving as client point of contact for assigned projects

– Leading internal and/or external meetings (eg, project status) for assigned projects, including the capturing and communication of pertinent information (eg, key takeaways, action items)

– Managing day-to-day project activities with support from project coordinator

· Communicating with the client and internal project team

· Creating and maintaining project timelines

· Creating and routing task emails

· Obtaining time estimates from internal team members

· Preparing deliverables for client review

· Populating and/or updating internal spreadsheets (eg, resourcing grid, project trackers)

– Participating in resourcing discussions

– Serving as an internal champion for process and workflow cross-functionally

– Managing financials for assigned projects:

· Creating SOWs (with direction from Pod Lead and/or Client Services)

· Entering project budgets within our system (ProCim)

· Monitoring/managing budgets and ensuring profit margins are being met

· Alerting client services of scope creep in a timely manner

· Invoicing per project milestones

· Reconciliation/closing of completed projects

· Forecasting and reporting

– Administrative and additional tasks as may be required

What do you need to have …

– Bachelor’s degree

– Minimum 2+ years relevant experience as a project coordinator or 1+ year relevant experience as a project manager in a sales training agency

– Fluency creating and modifying project timelines

– Excellent written and verbal communication and interpersonal skills

– Ability to thrive in a fast-paced environment, work to and within deadlines and juggle multiple projects

• Strong administrative and organization skills, including ability to multi-task
• Keen attention to detail, ability to prioritize responsibilities and work in a team-oriented environment as well as independently

– Working knowledge of the pharmaceutical industry

• Ability to represent the company in a professional manner
• High degree of proficiency in Microsoft Office, Microsoft Project (experience with SmartSheet a plus), and Microsoft Teams

– Ability to travel as needed, including weekends

– Experience in Pharmaceutical Sales Training highly desirable

– Experience with live meetings, preferably in the oncology space, HIGHLY DESIRED

Scope of responsibilities …

· Day to day project management with support from project coordinator: 60%

· Client servicing: 10%

· Budget management: 15%

· Communication: 10%

· Other/Administrative tasks: 5%