Accounts Payable Coordinator

    • Full-Time
  • Fort Washington, PA
  • 60,000-65,000


· Codes, scans and enters property management community-related invoices for Accounts Payable through DocuSign on a weekly basis.

· Writes all property management checks and gives to Property Management Controller for signature

· Reviews PECO bills to ensure bills are only for vacant units – notifies Community Managers of issues /discrepancies

· Maintains Contract Report for each community which includes maintaining a database of Contracts that tie to the report.

· Reviewing the Contract Report, notify Property Manager and Property Management Controller of expiring contracts.

· Audits Tenant files to ensure 100% compliance with Tenant approvals, lease agreement and other tenant transactions are accurate.

· Ensures all tenant refunds are issued within 30 days of move-out date after Final Account Statements (FAS) are approved by the VPWPM before release of funds

· Assists with compiling and entry of the yearly community budgets

o Review monthly budget variances with WPM team and Property Management Controller

o Verify the accuracy of the Rent Roll at the beginning of each month

  • Maintains timely and accurate filing, and keeps accounts payable current
  • Maintains Realpage software with the current vendor information including address, phone number, tax ID and insurance certificate
  • Resolves miscellaneous payables issues
  • Assists with preparation of 1099s for vendors and form 1096/1099R

· Assists Community Managers and Leasing Agents with procedures affecting accounting

· Submit monthly electricity rates to RealPage

· Submit all Velocity related invoices RealPage


· Uses Annual Budgets, Actual Results and Industry Standards to find operating expense deficiencies and reports findings to Property Management Controller

· Prepare the Property Management weekly Monday leasing activity report and send to the VPWPM for distribution

· Prepare the daily Current Accounts Receivable Report

· Prepare the utility Benchmarking report for our large apartment buildings


· Bachelor’s degree in Accounting or Finance

· 3+ years’ experience in accounting or finance

· Proficiency in Microsoft Office i.e. Word, Excel, Power Point and Outlook

· Knowledge of accounting software (i.e. RealPage)

· High level of organization and attention to detail and strong project tracking and follow-up skills


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